CeMeNEMBA Meeting Minutes January 12, 2016

CeMeNEMBA Board Mtg. 1/12/16

In attendance:  Chris Riley, Brett Van Cott, Sarah Cross, Brian Alexander, Ian Ogilvie, Ted Scharf, Frank Jalbert

Trails update / Project Report:

Monataka: Final approval was given on this trail.  Some small concessions were made to the original design such that a ½ mile of trail will not be included in finished project.  The total loop will be about 2 miles.  The trail should be ready for a grand opening and unveiling by sometime in June, possible June 1 with good spring weather for trail building.

A-Trail: Brian continues to work directly with D.O.C. to get approval and funding for this project.  He has received funding to continue his work in 2016 and will add another mile of trail to the existing system.  

Turner: We have had good feedback from the 2 bridges that were built this fall.  There are still at least 2 more bridges that are needed along with some other work on the trails farther up the ridge. We recently received an email from the park manager about rogue trails and stopping the development of these.  BOD working on how to approach this, help the park manager while not being seen as enforcement of riders.  We do not want to get into a situation where we are enforcing park rules.  We wish to set the example only.   Ideally the rogue trails will be allowed to stay so that we can work on getting them up to current trail standards.  Rogue or not, people will use a trail if it’s there, it’s best to make it a sustainable trail and prevent erosion.

Auburn community property: 150 acres of land that is available for trail development.  Possibility of another 150 acres of adjacent private land to add to a trail system.  Frank working to get a meeting scheduled with the key people so that a plan can get forged and work can start as early as 2016.

Res: no new projects planned for 2016 as of now.   Still researching the possibility of building a spur to Manchester town land and working toward a connection with Allen-Whitney in the long run.

Bond Brook: 2016 will see continuation of  Western Way and Northern Exposure.  Spurwink kids planned to return again for the summer.  Awaiting final word from Spurwink administrators.

Pine Ridge: Work on the kids loop will resume as soon as spring weather permits.  Also need to finish buffing out the new loop out toward Final Descent.

Range Pond: Kiosk is done for the season.  Chip Keene is going to help with the artwork and signage this spring.

Fundraising:

*Chris working on grant proposals currently.  Going to resubmit People For Bikes again with a focus on a singular project.   Also looking into other grant opportunities.   Overall focus is to be able to hire at least 2 full time trail workers for summer 2106.

*Hoping to meet with Kennebec Saving Bank about the possibility of funding a project/s in 2016.  Board agrees to spend proceeds from Tread Fest 2015 on labor costs to supplement trail crew.

*Other avenues for funding are starting to appear and we are pursuing them as quickly as possible.

*Work on coupon booklet is going to increase in speed so that we can ideally launch the booklet in March or April.  Cost of booklet to be determined.

Treasurers Report:

*Brett getting up to speed with her role.  Last bits of paperwork to be done soon and then she will be up to speed completely.

*As of 11/30/15 we had $5960.35 in account.   

Sarah gave Brent the chapter rebate check for $870.

*Tread Fest payment should be made this week.

Other business:

Website – needs updating.  Please send any/all changes to Chris for review.  He will make changes.

Tread Fest – will be on June 25/26 this year.  Main event will be a 6 hour endurance event.  Other smaller events to take place dependent on whether it’s combined with running or not.   

Nemba.org – need to update main office and make sure that our events are also on their page/event list.

Apps/Web listing –  recognize the need to update trail listings and information on apps like MTBR project and Singletracks.  This will be much easier to do once the mapping project has been completed.

Maine Snowmobile Assn: CeMeNEMBA to make $250 donation to Maine Snowmobile Association.  This will be in the form of a $150 donation as a supporting member, and 5 smaller donations to geographically relevant snowmobile clubs.  Chris sending cover letter that will highlight our appreciation of the trails and grooming as well as the guidelines used for bikes on snowmobile trails.

CEMENEMBA Meeting Minutes November 23, 2015

CEMENEMBA Meeting

November 23, 2015

The Central Mane Chapter of the New England Mountain Biking Association held a regular board meeting on Monday, November 23, 2015 at Augusta City Hall.  Meeting began at 6pm.  Present were: Chris Riley, pres; Sarah Aviano Cross, vice pres.; Brett VanCott, Treasurer; Ted S, Ted E, Brian A.; Ellen, Ian, and Garry Hinkley, Sec.

The minutes of the July 22nd meeting were accepted with a minor spelling correction.

Treasurer’s report.  Sarah gave the treasurer’s report.  She reported a July beginning balance of $5,187.36.  Expenses were $2,517.78 mostly for bridge building materials and Treadfest. Income was $2900 including $2500 donation from KSB; $200 chapter rebate; $100 donation for FAT project; and $100 donation for L/A project.  Ending balance is $5,958.86.  This does not include any Treadfest revenues.  Treadfest revenues are estimated to be between $2,000 to $2,500.  Down a little bit from the prior year due to weather concerns.

Trail work report.  Chris reported that we built over 200 ft. of bridges this summer at various locations.  Average cost was $10/ft. We still have materials left over.   Also added new trail sections and improvements at many of our riding centers.  It was a great summer for trail work and a ton of good work was accomplished.

Range Pond Kiosk.  Brian Rulo of Rulo Timber Works built and donated the kiosk at Range Pond.  CEMENEMBA provided cedar shingles/roof.  Kiosk to be finalized with artwork in Spring of ’16.

Pine Ridge Beginner Loop.  Chris bush hogged a beginner loop at Pine Ridge.  Should be mowed and taken to dirt before winter.  Ellen will check with Mac about a riding mower.  Will have the opportunity to enhance with berms, pumps, and rolls etc.

BRCM project.  Brian reported that 2.8 miles had been cleared, with about 1.4 miles raked and de-stumped. He is meeting with DOC managers to discuss further work.  This is a multiuse trail in Belgrade.  As soon as DOC has finalized approval we will make larger scale announcement to our membership.

Treasurer Election.  Sarah’s elevation to vice president created a vacancy for treasurer.  Chris nominated Brett VanCott, seconded by Ted Eames.  Vote was unanimous.  The secretary to write a letter to notify KSB.

Winter projects.  The mapping project is underway.  The goal is to be finished by mid-April and to be able to distribute maps by May to bike shops etc..  Will include all of our significant trail systems, including the Res, Bond Brook, Pine Ridge, Highlands, Turner Riverlands, and Range pond.  We will ask for donations to defray costs.

Brett noted that several trail finder apps list our trails, but that the information needs to be updated.

Coupon Booklet.  Agreed to pursue the creation of a discount coupon booklet to sell.  Local biking-related business will be approached about participation.  (two for one discounts; free beverage etc.)  Need to draft a solicitation letter, and put together a list of likely businesses.

Grants.  Chris is looking to pursue several grant opportunities including the Libra Foundation, KSB, People for Bikes, and Maine Outdoor Heritage Fund.  There also is the possibility of applying for an RTP grant.

Paid trail staff.  Discussed the possibility of having paid trail staff for the summer.  Possibly two staff 20-30 hours a week for 8-10 weeks.  Estimated cost of $6,000. Discussed options including going through a Temp agency to handle personnel/payroll/tax issues.

Central Maine Cycling Club. Dave Richards has handed the reigns  of CMCC to Matt Reynolds.   CeMe looks forward to continuing a good relationship with this group and to working together to help the cycling community.

Treadfest 2016.  Current October date is not working out very well.  Weather and short days are a concern.  People wait too long to sign up.  Agreed to move the date to June 25-26, and make it a two day event.  It would be biking only.  Saturday first race would be for novices and kids.  Expert race to follow.  Sunday would be more social, with group rides, skills etc.  Camping at BB.  More opportunity to sell food and beverages.

Bond Brook winter Riding.  BB will be open for winter riding.

Next meeting is January 11, 2016.

 

Respectfully,

Garry Hinkley

Sec.

CeMENEMBA Meeting Minutes March 9, 2015

CeMENEMBA Meeting Minutes

March 9, 2015

The regular monthly meeting of the Central Maine Chapter of the New England Mountain Bike Club was held on March 9th, at Augusta City Hall.  The meeting was called to order by Pres. Chris Riley at 6pm.

Members present included Chris Riley, Brian Alexander, Ted Sharf, Chris O’Toole and daughter, Carol, Ellen, Ted Eames, John Waller, and Garry Hinkley.

Carol Johnson announced she was resigning as treasurer as she is moving to Colorado.  The group offered their thanks and wished Carol well.  Chris R will contact Sarah Cross about accepting the treasurer position.   Sarah was voted in as new treasurer on the 10th.  Welcome Sarah!

Carol gave the treasurer’s report.  She reported a beginning balance of $2,723.76, no expenses, and income $3,000 from Treadfest and $275 from chapter rebates for a balance of $5,998.76.  Chris reported a $100 donation from Mike Sizinger in Carol Johnson’s mother’s name.

Project list.  Chris has prepared a project list in google docs which he will circulate for comments.

Brian reported on the mapping project.  He expects work to begin in earnest in the spring. NEMBA would like a presence on the ME Office of Tourism website.

NEMBA trail crew.  Voted to fund two scholarships (with mileage expenses) to the NEMBA trail school.  Motion made by Carol, and seconded by Ellen.  Passed unanimously.

Ted Eames generously offered to donate a 720 bar and stem to volunteer working the most hours this season.  (Officers are not eligible.)

Chris will be writing a (fundraising) newsletter.  The scholarships and volunteer reward will be included.

Bylaws?  Need to locate the chapter bylaws, or adopt new bylaws.

People for Bikes grant.  CeMENEMBA has made the preliminary cut for this grant.  Chris plans to apply for $10,000 to fund one-third of a summer trail crew project.  The plan is for a six person crew (plus oversight) to work eight weeks on six sites.  Chris intends to fundraise the balance.  Grant is due by the end of March.  Several letters of support will be solicited.

Meeting adjourned at 7pm to attend the Bond Brook long range planning meeting.

The Manchester and Hallowell Conservation Commissions jointly are pursuing a Quimby Family grant in the amount of $20,000 for the purpose of documenting and assessing the community’s recreational tails.  The grant requires a 501.C3 organization to serve as fiscal agent.  Garry has asked if CeMENEMBA would serve as the fiscal agent.  There is no risk to CEMENEMBA as the Town of Manchester would manage any contracts and pay all bills.

 

January 12, 2015 Meeting Minutes

CEMENEMBA Monthly Meeting

January 12, 2015

The Central Maine Chapter of the New England Mountain Biking Association held its regular monthly meeting on January 12, 2015 at 6pm at Augusta City Center.  Present were Pres. Chris Riley, Treasurer Carol Johnson, Ian, Brian B, Brian A, Ted S, Ted E, Ellen, Mitch, Jean-Luc, Brycent, Sarah, and Garry.

Treasurers report.  Carol presented the 2014 budget summary.  She reported a beginning balance of $5,577.43, income of $2107.00 and expenses of $4797.39.  In addition, Tread Fest income of approximately $3,000 will arrive shortly.

•John Waller has offered to develop an order site for our website to sell swag.  Also, Mathieu’s may be willing to display and sell our swag.  Chris R will be taking photos of the swag for the website and sending to John, and Carol is going to speak with Jim Mathieu’s.

•Membership.  We are doing well and are up to 84 members.  Chris would like to reach 100 members by springtime.

•We deemed it necessary to create an updated tools inventory as we head into springtime.  Also need to create a wish-list of tools for the coming year.  EZ-Diggers are needed for sure.

•Mapping Project.  Brian A is working with Gill Cornelli from TRC on the trail mapping project.  Intend to have the maps available by spring if possible.  Much of this project is at the whim of Gill’s schedule, so the timeline is not something we can control.  A single map of all the trails would be available for sale, probably with advertising.

•Coupon Books.  Chris O’Toole is heading a project to develop a coupon book as a membership premium.  Need to solicit businesses near trail centers to partner with.  We are following the very successful VMBA model.

•Winter Carnival.  The QR winter carnival will be January 31 from 10 to 2.  GreatMainewellness.org  Brian A is heading up volunteer coordination for this event.

•TNT’s will start May 5th, and will be every other Tuesday.  Discussion about how much effort to give to satellite locations (Farmington/ Skowhegan/ Turner/ KH.)  Would very much like to do another labor swap with FAT as a way of accomplishing a large project.  At the next meeting people will be asked to come with a list of needs for their respective responsibility areas.  Ellen/Chris O – PR.  Garry/Carol – RES.  Chris R – BB. Brian – KH.   Goal of generating a list is to create a prioritized list for the spring.

•Family Picnic Day will be June 28th at the Res.  Should mention to the Hallowell Conservation Commission.

• We will be scheduling a “Trail Fest” on June 7th (National Trails day.)  Spread out to PR, BB, Res?  Or focus on one location?  Details to be discussed at next mtg.

•Treadfest will be Oct. 18th.

•Trail Stewards.  Garry will take the Res with Carol as back up.  Otherwise, assignments remain the same.

•Maine triple Crown race?  Carrabassett, Presque Isle, BB?  Chris to reach out to the other race directors to talk about the possibility of doing this.

•Carlton Pond, Readfield.  Has been logged and no longer is a primary water supply.  It is available for trails, and CEMENEMBA has been invited.  We will be doing a walk-through with Jake Maier over the winter/spring to discuss possibilities.

•Quarry Road – opportunity to build some single track.

•Paid trail crew.  Need to explore funding/grant options.  Chris has written an outline to get this started.  Chris is researching grant options and working on refining the outline and creating a clear path forward. 

Maine Stage Race concept-  see handout.  Chris wants feedback.

•NEXT MEETING IS FEBRUARY 9 @ 6 PM.  LOCATION WILL BE AT AUGUSTA CITY CENTER UNLESS OTHERWISE STATED .

April 8, 2014 Meeting Minutes

Central Maine chapter of the New England Mountain Bike Association

April 8, 2014 meeting minutes

 

The Central Maine Chapter of the New England Mountain Bike Association held its regular monthly meeting on April 8th, at Augusta City Hall, starting at 6pm.  President Chris Riley presiding.

 

Members present: Chris Riley, Pres.; Brian Alexander past Pres.; Ellen Wells; Mack McAfee; Ian Oglivie; Ted Eames; and Garry Hinkley, Sec.

Chris provided 2014 member decals for members’ bikes.

Treasurers Report.  Chris gave the Treasurer’s report.  He reported a balance of $5707.90.  There were no expenses reported since the last report.  We received $100 from NEMBA for our quarterly reimbursement for membership dues.

Cape Cod NEMBA conference.  Chris gave a report on the recent NEMBA NE trail advocacy conference held on Cape Cod.  Chris reported that there were approximately 125 participants.  Each chapter gave a report and shared ideas.  Chapters were urged to stress building membership.  NEMBA plans to mail reminders to approximately 4500 lapsed members.

Speakers also stressed the importance of supporting local bike shops.  Need to work with local land owners and with allied groups. Speaker noted that research shows bikes do not damage trails any more than hikers.

The northeast has a diverse trail system, often multiuse.  Trail connectivity is becoming an important issue.  Mountain biking is becoming an important tourism component.

Grant: Chris mentioned the possibility of the four Maine NEMBA chapters pursuing a joint Recreational Trails Program grant to hire a trail builder or trail crew. .  (Partner with ATV clubs as a way to ensure grant success?)

Youth movement also was stressed, including kids’ rides and races.  We agreed to look into sponsoring an event or series of events in the Augusta and/or Waterville areas for kids.

Membership goal.  CeMENEMBA has approximately 55 paid members.  We established a goal of 100 paid members by end of 2014.  Chris noted that Mathieu’s will be signing up seven employees.  Discussed other options for building membership.  One idea suggested was in exchange for allowing local bike shops to advertise on our trailer, the shops would buy a membership for each new mountain bike sold (over a certain dollar threshold.) Chris will approach local shop owners to discuss this idea and hone in on the concept.

Member Coupon books: Discussed the possibility of soliciting discounts from local businesses and putting together coupon books as membership incentive.  The value of the discounts could far exceed the cost of membership.  Chris will explore the concept.

Ellen reported on “Let’s Go Mountain Bike Day”, part of the Family Fun Series, scheduled for May 31 at Quarry Road, Waterville. The event is sponsored by Inland Hospital in partnership Healthy Home ____ Council.  She reported that bikes are available, but staffing is needed, including a bike safety instructor.  Brian, Chris, Ian, and Ted volunteered to assist with the event.  Ellen will find a bike safety instructor.  Free helmets will be available.

CeMeNEMBA spring gathering.  Chris reported on the plans for the April 16th spring gathering at the Weathervane, Waterville.  E-invitations have gone out, with about 25 RSVP’s so far.  Chris and Ellen will collaborate on a slide show.  In addition to being a social event, Chris wants to gather peoples’ thoughts on what the organization should work on; plan projects etc.  Also ways to boost membership.  (Bigger membership equals bigger projects, and more grant opportunities.)

Trail master/Trail stewards. We agreed we should focus on maintaining our current trail system rather than pursuing new trails.  Agreed that Brian Alexander would be our overall trail master.  Stewards were appointed for the following trails:

Belgrade Highlands, Brian /Hallowell Res, Carol Johnson & Jeff Lord / Summerhaven, Garry / Bond Brook, Chris Riley / Pine Ridge, Ellen with help from Chris O’toole and Ian.

Stewards are responsible for monitoring the trail conditions and reporting issues to the trail master.

Wednesday Night Rides.  Brian will continue to lead many of the WNR’s.  Others will be asked to fill in on an as needed basis when Brian is unavailable.  We will be having split rides when the group gets larger, or there are many riders with differing abilities and interests.  A faster group could split off with different leaders.  Also discussed and probably will try implementing the “second rider drop” concept.  Under this plan, at an intersection, the second rider in the group waits and directs the group until all riders have passed.  That rider goes to the end, and the next second does the same.  The ride keeps moving, and no one gets left behind.  Chris reported it worked well on his rides on the Cape.

Brian will call the first WNR in May for the rail trail.

Tuesday Night Work nights.  The first TNT will be May 13th at the Res. TNT’s will be held bi-weekly. Brian is working to get the tool trailer ready.

Quarry Road/Pump Track.  Funding for the Quarry Road pump track has been diverted.  There is a possibility city funding will be restored. Still hope to work on the pump track this year.  Perhaps some other arrangements can be worked out for materials, equipment and labor.  Would like to have available for Ellen’s early fall event.

FAT BIKE RACE/EVENT: Discussed sponsoring a winter series, perhaps a bi or triathalon (bike, ski, snowshoe) at Quarry.  More discussion to be had at following meetings.

Signage/Trail closures.  Trail closure signs need to go up.  Brian and Ted will see to it.  Ted also discussed the possibility of getting some signs to mark our trails.  He will investigate and report.

T-Shirts/Swag.  Chris will look into ordering T-shirts for sale/rewards.

Respectfully submitted,

Garry Hinkley, Sec.