CeMeNEMBA Meeting Minutes
January 15, 2019
The Central Maine Chapter of the New England Mountain Bike Association held a regular Board meeting on Tuesday, January 15th at 6:30 pm at the Black and Tan in Augusta. Board members present included Pres. Chris Riley, Justin, Ian, Ted Scharf, Ryan, Tracy, Frank, Disa, and Garry.
Treasurer’s Report. Justin reported cash on hand of $20,840.84. Previous report on 11/13/18 was $18,889.65 Income of $2959. Expenses of $1007.81. Net $1,951.19. Income was from donations and chapter rebates. Expenses included $500 to John Waller for website; $100 for Titcomb lodge rental for Odyssey day event; $192 for hats for Odyssey. The remainder was miscellaneous.
General agreement that the club should try to maintain a balance of approximately one year’s expenses.
With respect to upcoming summer work, it’s looking as if 2019 will mostly be a maintenance year. There is a possibility of additional trail building at Mt. Appetite. Chris is working on a grant proposal. Other possible projects might include some work in the Allen-Whitney forest and in the Manchester town forests adjacent to the Hallowell Res. The Manchester Conservation Commission may be able to provide some financial support.
There have been some discussions relative to building trails in Lewiston.
In the past, the club has made donations to area snowmobile clubs to support winter trail maintenance. With the development and maintenance of winter single track trails at Roxy Rand, LACC, and Range Pond, it was agreed that it was more appropriate to support these trails. A $300 stipend for each trail system was authorized. (total of $900.) Garry made the motion. Ryan seconded. It passed unanimously. Winter riders are encouraged to support their local snowmobile clubs.
Justin will be attending the Professional Mountain Bike Skills Trainer clinic at Kingdom Trails in April. He then will put on local skills clinics, probably on Tuesday evenings opposite Tuesdays from TNTs. Also, short clinics prior to Wednesday Night rides.
Events. Treadfest will be June 15th at Bond Brook. Spring Social and fundraiser was scheduled for April 27th, tentatively at Van Der Brew in Winthrop.
Tracy Allen is organizing the women’s’ clinic.
Maine Works has donated quite a few hand and power tools to the club. These tools will be stored in the tool shed in Farmington.
The next meeting will be Tuesday March 5th at 6:30 at the Black and Tan, Augusta. Since Chris will be away, VP Disa will preside.
Garry Hinkley, Sec.
*CeMe App – What to Build? Guest speaker Brian Cooley- Gilliom
We were joined by local rider, and app developer to discuss the idea of creating a phone app for our chapter.
Ideas for useful tools:
- Tracking volunteerism hours and photos
- Tracking trail projects and work that is needed. Ideas floated around a rider being able to take a picture and having it geo-tag the image and the rider being able to leave a short note about the perceived need.
- Donation stream – making it easier for people to make trail donations. Possibility of donations being trail system specific.
- Membership reminders
- Events/calendar/rides – reminder. After some discussion it was decided that this would likely be a good place to focus initial efforts. If the app were to push notifications to the user regarding weekly ride reminders, trail days, and other events it might be very useful.
- Meet-Up feature: a way for users to schedule rides together. (most already use FB for this)
1) Treasurers Report –
Cash on hand: $17,000 as of last deposit.
- Most of our trail building expenses came due in the months of September and October. Total: $11969.50. Majority of this was for the trail crew and for excavator work.
- Justin’s observations:
- Trail crew expenses came in all at the end of the years. We could do a better job at helping them get their time and invoices in with more regularity rather than all at once at the end of the season. We can easily create an invoice template that they can use that will be based upon the spreadsheet of hours/tasks that we currently use to keep track of the work that is being done.
- During the last month + we had no funds coming in. We should look at passive fundraising methods such as QR codes that link to paypal. Other ideas?
- We received recent generous donations from, Allison Dulac, Rainboy Bicycles, Maine Cycling Club and Brian Cooley – Gilliom. Chris to send thank you letters.
2) Trail Updates –
> Signage is still ongoing. The hope is to finish “You are here” signs for both Pine Ridge and Mt. Apatite over the next couple months. Realistically these will be done over the winter and put in place on foot or via fat bike.
> Bond Brook still needs a long boardwalk / bog bridge to connect the new trail that runs along the fence and connects 6-Back and Lizard.
> Pine Ridge starting to see some significant “rootiness” in areas. Spring workday there would be good to bring back the flow in some key areas.
3) Who is taking lead on upcoming events while Chris is on sabbatical?
> Spring Social : Disa and Ian
> Tread Fest : Justin and Ryan
> Women’s Clinic: Tracey Allen
Chris will create a document for each event that helps people plan.
4) Fundraising ideas for 2019
As we are now at the end of our 3 year grant cycle with the Onion foundation we need to be thinking creatively about how to replace those funds in other ways if we wish to continue with our trail crew in future summers.
- Recently one of our members suggested a “Sponsor a trail crew” concept where a donor could select an amount they wish to donate, and then select the trail system where they wish for their donation to be used. BOD agreed to try it out for 2019.
- $15 – 1 trail crew for 1 hour / $60 1 trail crew for ½ sday / $120 1 trail crew for 1 day / $360 entire crew for full day / $350 mini excavator for 1 day / $1260 trail crew for a week / $1400 mini-ex for a week.
- Spring Auction: This event has grown every year and has a great deal of potential for fundraising. We should start soliciting for auction items earlier and find a really cool location that will be fun for all.
5) Toy Run – CeMe will host first ever Toys for Tots bike ride this December.
6) Board voted to make Renee Brezovsky an official member. We now have a full board with representation from all our geographic areas.
September 5, 2017
The Central Maine Chapter of the New England Mountain Bike Association held a regular meeting on Tuesday, September 6th at 6:30 at Augusta City Hall. Present were: President Chris Riley, VPs Disa F. Frank Jalbert, and Matt Swann (by phone.) Also present were Treasurer Brett Vancott, Renee, Ian Ogilvie, Brian Alexander, and Ted Scharf.
Chris welcomed everyone and noted the highly successful summer of trail building, maintenance, events, and riding. He thanked everyone for their efforts.
Treasurer’s report. Brett gave the treasurer’s report. She noted a beginning balance on June 6, 2017 of $17,253.88, and a closing balance of $7175.39 on Sept. 5. Income for the period was $11,421. Expenses were $21,499.49 Most of the expenses were for trail-related work, including $17,456 for the Quarry Road project. Most of the QR project will be reimbursed from the RTP grant. In addition to the RTP reimbursement, we expect about $2500 to $3500 in Treadfest income. We owe the trail crew approximately $7,000. We expect to take a balance into the new year of approximately the same as we carried into this year.
Trail crew. Chris reported that the trail crew did an outstanding job. As independent contractors, they are being paid $10/hr. Matt Swann moved and Ted seconded that Nolan receive a $1/hr. bonus for outstanding performance. That would amount to about $200 additional for the summer.
Treasurer election. Brett VanCott is resigning as treasurer. The Board offered its thanks for her hard work over the past two years. Brian nominated Justin Lagassey as the new treasurer. Seconded by Frank. The vote was unanimous, and is effective with the completion of the paperwork, hopefully by October 1st. Justin has been working with Brett on the transition.
PR Kids Loop. Chris will try to finish the Pine Ridge Kids loop this fall. This is an obligation of our Kennebec Saving Bank grant.
Odyssey Event. The Odyssey event has been scheduled for October 20-21. The venue for the party is to be determined. Lost Valley in Auburn and Ricker Hill Farms in Turner were suggested. The event includes an opportunity to ride as many CeMENEMBA-maintained trails as possible from 5pm Friday until 5pm Saturday. A social event to follow on Saturday evening. While not primarily a fundraising event, there will be raffles and donations accepted.
TNTs. The days dwindle down to a precious few. It was agreed to try to do dispersed leaf blowing on as many trails as possible.
Accomplishments. Chris handed out a summary of our 2017 trail work accomplishments, based on our strategic plan developed last winter. He noted that it is a five year plan. Our trail system has expanded and is in very good shape. Total hours of work needs to be determined, but it is substantial.
Sappi “Community Ideas that Matter” grant. Chris will be pursuing this grant opportunity for the Coburn Woods trail system in Skowhegan. Seeking $2500. The Trustees of the Somerset Woods Land Trust have agreed to match the grant.
In general, Chris would like to pursue a strategy of applying for micro-grants from local organizations.
Trail Maps. We have sold out of our 250 printing. Since many of the trail systems have since been expanded, we need to make a new addition. Discussed the need for better trail naming, and signage on the ground. Chris will work with Jean-Luc Theriault on revised GPS. Also will be seeking new sponsors for new additions such as Coburn Woods.
Next meeting will be October 10 at 6:30 at Augusta City Hall.