CeMeNEMBA Meeting Minutes
January 15, 2019
The Central Maine Chapter of the New England Mountain Bike Association held a regular Board meeting on Tuesday, January 15th at 6:30 pm at the Black and Tan in Augusta. Board members present included Pres. Chris Riley, Justin, Ian, Ted Scharf, Ryan, Tracy, Frank, Disa, and Garry.
Treasurer’s Report. Justin reported cash on hand of $20,840.84. Previous report on 11/13/18 was $18,889.65 Income of $2959. Expenses of $1007.81. Net $1,951.19. Income was from donations and chapter rebates. Expenses included $500 to John Waller for website; $100 for Titcomb lodge rental for Odyssey day event; $192 for hats for Odyssey. The remainder was miscellaneous.
General agreement that the club should try to maintain a balance of approximately one year’s expenses.
With respect to upcoming summer work, it’s looking as if 2019 will mostly be a maintenance year. There is a possibility of additional trail building at Mt. Appetite. Chris is working on a grant proposal. Other possible projects might include some work in the Allen-Whitney forest and in the Manchester town forests adjacent to the Hallowell Res. The Manchester Conservation Commission may be able to provide some financial support.
There have been some discussions relative to building trails in Lewiston.
In the past, the club has made donations to area snowmobile clubs to support winter trail maintenance. With the development and maintenance of winter single track trails at Roxy Rand, LACC, and Range Pond, it was agreed that it was more appropriate to support these trails. A $300 stipend for each trail system was authorized. (total of $900.) Garry made the motion. Ryan seconded. It passed unanimously. Winter riders are encouraged to support their local snowmobile clubs.
Justin will be attending the Professional Mountain Bike Skills Trainer clinic at Kingdom Trails in April. He then will put on local skills clinics, probably on Tuesday evenings opposite Tuesdays from TNTs. Also, short clinics prior to Wednesday Night rides.
Events. Treadfest will be June 15th at Bond Brook. Spring Social and fundraiser was scheduled for April 27th, tentatively at Van Der Brew in Winthrop.
Tracy Allen is organizing the women’s’ clinic.
Maine Works has donated quite a few hand and power tools to the club. These tools will be stored in the tool shed in Farmington.
The next meeting will be Tuesday March 5th at 6:30 at the Black and Tan, Augusta. Since Chris will be away, VP Disa will preside.
Garry Hinkley, Sec.
September 5, 2017
The Central Maine Chapter of the New England Mountain Bike Association held a regular meeting on Tuesday, September 6th at 6:30 at Augusta City Hall. Present were: President Chris Riley, VPs Disa F. Frank Jalbert, and Matt Swann (by phone.) Also present were Treasurer Brett Vancott, Renee, Ian Ogilvie, Brian Alexander, and Ted Scharf.
Chris welcomed everyone and noted the highly successful summer of trail building, maintenance, events, and riding. He thanked everyone for their efforts.
Treasurer’s report. Brett gave the treasurer’s report. She noted a beginning balance on June 6, 2017 of $17,253.88, and a closing balance of $7175.39 on Sept. 5. Income for the period was $11,421. Expenses were $21,499.49 Most of the expenses were for trail-related work, including $17,456 for the Quarry Road project. Most of the QR project will be reimbursed from the RTP grant. In addition to the RTP reimbursement, we expect about $2500 to $3500 in Treadfest income. We owe the trail crew approximately $7,000. We expect to take a balance into the new year of approximately the same as we carried into this year.
Trail crew. Chris reported that the trail crew did an outstanding job. As independent contractors, they are being paid $10/hr. Matt Swann moved and Ted seconded that Nolan receive a $1/hr. bonus for outstanding performance. That would amount to about $200 additional for the summer.
Treasurer election. Brett VanCott is resigning as treasurer. The Board offered its thanks for her hard work over the past two years. Brian nominated Justin Lagassey as the new treasurer. Seconded by Frank. The vote was unanimous, and is effective with the completion of the paperwork, hopefully by October 1st. Justin has been working with Brett on the transition.
PR Kids Loop. Chris will try to finish the Pine Ridge Kids loop this fall. This is an obligation of our Kennebec Saving Bank grant.
Odyssey Event. The Odyssey event has been scheduled for October 20-21. The venue for the party is to be determined. Lost Valley in Auburn and Ricker Hill Farms in Turner were suggested. The event includes an opportunity to ride as many CeMENEMBA-maintained trails as possible from 5pm Friday until 5pm Saturday. A social event to follow on Saturday evening. While not primarily a fundraising event, there will be raffles and donations accepted.
TNTs. The days dwindle down to a precious few. It was agreed to try to do dispersed leaf blowing on as many trails as possible.
Accomplishments. Chris handed out a summary of our 2017 trail work accomplishments, based on our strategic plan developed last winter. He noted that it is a five year plan. Our trail system has expanded and is in very good shape. Total hours of work needs to be determined, but it is substantial.
Sappi “Community Ideas that Matter” grant. Chris will be pursuing this grant opportunity for the Coburn Woods trail system in Skowhegan. Seeking $2500. The Trustees of the Somerset Woods Land Trust have agreed to match the grant.
In general, Chris would like to pursue a strategy of applying for micro-grants from local organizations.
Trail Maps. We have sold out of our 250 printing. Since many of the trail systems have since been expanded, we need to make a new addition. Discussed the need for better trail naming, and signage on the ground. Chris will work with Jean-Luc Theriault on revised GPS. Also will be seeking new sponsors for new additions such as Coburn Woods.
Next meeting will be October 10 at 6:30 at Augusta City Hall.
CeMENEMBA Board of Directors Meeting
March 7, 2017
Augusta City Hall
The Board of Directors of the Central Maine Chapter of the New England Mountain Bike Association held its regular meeting on Tuesday, March 7th, 2017b at 6:30 at Augusta City Hall. Present were: Chris Riley, Pres.; Disa F, Vice Pres.; Matt Swann, Vice Pres. (by phone); Frank, Vice Pres.; Brett VanCott, Treasurer; Garry Hinkley, Sec.; Brian Alexander, Trail Master; Justin; Ted Eames; Ted S.; Carey; Renee; and Christina.
Treasurer’s report. Brett reported a beginning balance on January 10, 2017 of $11,545.86. Income included $2320 from the Gravel Grind, and $403.50 chapter rebates. Expenses for the period totaled $1362.62. The greatest expenses were $500 to Connect Consulting for the strategic plan and $270 for catering the planning meeting; $400 total donations to eight area snowmobile clubs for tail support; $143.62 for signs for L/A center; $50 for advertising; and $49 for USPS.
Ending balance is $12,906.74. Accounts receivable include about $2800 for Treadfest 2016.
Brett reminded everyone who plans on turning in expense receipts to use the tracking form. It’s very important to track expenses to the proper projects.
Onion grant. Chris reported that our first phase of the Onion grant has been approved. Chris will finish the application. If awarded the grant will be for $5,000 to support a paid trail crew. This will be the second year of a possible three year support grant, with the intent of being self sustaining in the future.
Quarry Rd. RTP grant project. Shooting for a June start date. Brian to coordinate with the MCC staff. We need to track our time and expenses for the match. Friends of Quarry Road are responsible for the cash match. The plan is to build at least a mile of new beginner mountain bike trail.
Bylaws adoption. The draft bylaws were adopted with minor revisions and will be posted to the CeMENEMBA website. Ted Eames moved the adoption as amended. Seconded by Ted Scharf. Vote was unanimous.
Membership. We have an estimated 250 members including 59 individual members and 65 family memberships. Revised our membership goal to 200 memberships by 2020.
Strategic Plan Follow up. Based on the strategic plan, formed three new committees: membership, events, and Trails.
Membership committee: Renee, Chair; Ted Eames, Garry.
Events and rides committee: Disa, Chair; Brett, Chris R., Justin.
Trails committee: Brian A, Chair; Justion, Matt Swann, Renee, Christina.
Diva Swag. Is on order. Clothing and other items to sell to raise revenue.
Website modernization and hosting. Received a quote from John Waller for website redesign, support and hosting to include SSL for financial payments. The quote was for $1250 for the redesign and $500 annually for hosting and support. It was opined that a redesigned website that offered more capabilities including the ability to take payments for donations and sales was desirable and should pay for itself. Brett moved approval of $1750 for redesign and first year support. Justin seconded. Vote was unanimous.
Tools inventory. Matt, Frank, Chris, and Brian have most of the tools. Chris presented the tool inventory. A few tools have gone missing. Everyone will look around and call members who may have them. Chris will make name stickers for our tools.
Selling Merchandise. Should have someone at every event selling our merchandise.
Handouts. Need something to give out on the trails when we encounter riders.
Mapping. Mapping almost is done.
Calendar. The spring social/auction will be April 29th at a location to be determined. We have about $2800 in auction items already donated.
Spring Clinic – Mt. Apatite. Frank. May 2nd.
Trail building clinic – 5/20 @ Mt Apatite. Details to come.
Next meeting April 4th at 6:30 Augusta City Hall