CeMENEMBA Board Meeting
March 5, 2019 @6:30pm
Black & Tan, Augusta, ME
A regular CeMENEMBA board meeting was held on Tuesday, March 5th, at the Black & Tan restaurant in Augusta, starting at 6:30 pm. Present were Disa F. VP and presiding officer, Justin L, Ian, Frank, Tracy Allen, Ted Scharf, Brian Walker, Brian Alexander, Matt Stone, Renee, and Garry.
Treasurer’s Report. Justin gave the treasurer’s report. He reported minimal financial activity during this period. Cash on hand as of December 31, 2018 was $20,940.84. Cash on hand as of March 5th, 2019 was $21,397.90. Income for the period was $1,446 including a $1,000 donation and $467 in dues rebates. Expenses were $909. 94, of which $900 was the stipends for the winter grooming at Roxy rand, LACC, and Range Pond. The remainder was for miscellaneous.
Justin opined that getting the credit card in lieu of using the debit card was a bad idea, resulting in more hassle than it is worth in security. He will investigate options.
Justin needs copies of all receipts for reimbursement, including a notation as to what the expenditure was for, where (the project), and who submitted it. If you are submitting expenses, please provide this information.
Anne Sheppard needs copies of the 2018 meeting minutes for the financial audit. (Garry provided NEMBA the minutes on March 6th.) Minutes also should be available from our website.
Spring Social. The annual Spring Social and Auction will be April 27th at Van Der Brew in Winthrop starting about 4pm. Agreed to order food from Winthrop House of Pizza and have them deliver as needed. Auction items are still needed. We had 60 auction items last year. As of this meeting, only 14 items have been pledged. (Additional items were pledged at the meeting.)
Treadfest Update. Justin et. al. Treadfest is June 15th at Bond Brook. Friday is the running events. Bike events on Saturday. Camping Friday and Saturday night, with entertainment on Saturday evening. Facebook page is seeing interest. Need to set up the BikeReg registration site. Discussed ordering items to sell, swag, and prizes.
Titcomb Women’s Clinic. Tracy Allen is in charge. Agreed the registration fee would be $20, nonrefundable for no shows.
Membership Drive. Will work the email list and Facebook reminder to encourage renewals, and will have sign ups at upcoming events. Justin noted that NEMBA now offers automatic renewals.
Merchandise. Renee is in charge Disa had previously shared catalog links of possible items to purchase for resale.
Trail days. Ricker Hill had extensive logging this winter and will need brush cleanup. Signature Trail at Mt. Apatite has drainage issues which will need to be addressed. Frank is working with an Edward Little class to bring students in for a trail maintenance day May 17th. City of Auburn is promoting trail volunteerism. After a hard winter all trails will need routine work.
There is a new Working Group in Auburn, dedicated to Mt. Apatite. Brian W. noted that “you are here” signage is being developed based on our map. The signage will be installed in the spring. CeMENEMBA is paying for the signs.
Frank reported that Mt. Apatite group rides now will meet and leave from the new Side-by-Each pub on Minot Avenue. The power lines provide easy access to Mt. A. trails.
Garry reported that the Manchester Conservation Commission has funds available (about $10,000) for trail development and maintenance in Manchester. Looking at expansion at the Res/Junkyard area in Manchester. Brian A to take a look, perhaps with Jean-Luc Theriault from the MCC.
Cape Cod Summit. Disa and Justin are planning on attending.
CEMENEMBA App. Brief discussion and demonstration of our ride and events app. A work in progress.
Next Meeting. We will meet on April 9th in advance of the spring social. Meeting will be at the Black & Tan. Social hour at 6:30, with the meeting to follow at about 7pm.
Garry Hinkley, Sec.
CeMeNEMBA Meeting Minutes
January 15, 2019
The Central Maine Chapter of the New England Mountain Bike Association held a regular Board meeting on Tuesday, January 15th at 6:30 pm at the Black and Tan in Augusta. Board members present included Pres. Chris Riley, Justin, Ian, Ted Scharf, Ryan, Tracy, Frank, Disa, and Garry.
Treasurer’s Report. Justin reported cash on hand of $20,840.84. Previous report on 11/13/18 was $18,889.65 Income of $2959. Expenses of $1007.81. Net $1,951.19. Income was from donations and chapter rebates. Expenses included $500 to John Waller for website; $100 for Titcomb lodge rental for Odyssey day event; $192 for hats for Odyssey. The remainder was miscellaneous.
General agreement that the club should try to maintain a balance of approximately one year’s expenses.
With respect to upcoming summer work, it’s looking as if 2019 will mostly be a maintenance year. There is a possibility of additional trail building at Mt. Appetite. Chris is working on a grant proposal. Other possible projects might include some work in the Allen-Whitney forest and in the Manchester town forests adjacent to the Hallowell Res. The Manchester Conservation Commission may be able to provide some financial support.
There have been some discussions relative to building trails in Lewiston.
In the past, the club has made donations to area snowmobile clubs to support winter trail maintenance. With the development and maintenance of winter single track trails at Roxy Rand, LACC, and Range Pond, it was agreed that it was more appropriate to support these trails. A $300 stipend for each trail system was authorized. (total of $900.) Garry made the motion. Ryan seconded. It passed unanimously. Winter riders are encouraged to support their local snowmobile clubs.
Justin will be attending the Professional Mountain Bike Skills Trainer clinic at Kingdom Trails in April. He then will put on local skills clinics, probably on Tuesday evenings opposite Tuesdays from TNTs. Also, short clinics prior to Wednesday Night rides.
Events. Treadfest will be June 15th at Bond Brook. Spring Social and fundraiser was scheduled for April 27th, tentatively at Van Der Brew in Winthrop.
Tracy Allen is organizing the women’s’ clinic.
Maine Works has donated quite a few hand and power tools to the club. These tools will be stored in the tool shed in Farmington.
The next meeting will be Tuesday March 5th at 6:30 at the Black and Tan, Augusta. Since Chris will be away, VP Disa will preside.
Garry Hinkley, Sec.
September 5, 2017
The Central Maine Chapter of the New England Mountain Bike Association held a regular meeting on Tuesday, September 6th at 6:30 at Augusta City Hall. Present were: President Chris Riley, VPs Disa F. Frank Jalbert, and Matt Swann (by phone.) Also present were Treasurer Brett Vancott, Renee, Ian Ogilvie, Brian Alexander, and Ted Scharf.
Chris welcomed everyone and noted the highly successful summer of trail building, maintenance, events, and riding. He thanked everyone for their efforts.
Treasurer’s report. Brett gave the treasurer’s report. She noted a beginning balance on June 6, 2017 of $17,253.88, and a closing balance of $7175.39 on Sept. 5. Income for the period was $11,421. Expenses were $21,499.49 Most of the expenses were for trail-related work, including $17,456 for the Quarry Road project. Most of the QR project will be reimbursed from the RTP grant. In addition to the RTP reimbursement, we expect about $2500 to $3500 in Treadfest income. We owe the trail crew approximately $7,000. We expect to take a balance into the new year of approximately the same as we carried into this year.
Trail crew. Chris reported that the trail crew did an outstanding job. As independent contractors, they are being paid $10/hr. Matt Swann moved and Ted seconded that Nolan receive a $1/hr. bonus for outstanding performance. That would amount to about $200 additional for the summer.
Treasurer election. Brett VanCott is resigning as treasurer. The Board offered its thanks for her hard work over the past two years. Brian nominated Justin Lagassey as the new treasurer. Seconded by Frank. The vote was unanimous, and is effective with the completion of the paperwork, hopefully by October 1st. Justin has been working with Brett on the transition.
PR Kids Loop. Chris will try to finish the Pine Ridge Kids loop this fall. This is an obligation of our Kennebec Saving Bank grant.
Odyssey Event. The Odyssey event has been scheduled for October 20-21. The venue for the party is to be determined. Lost Valley in Auburn and Ricker Hill Farms in Turner were suggested. The event includes an opportunity to ride as many CeMENEMBA-maintained trails as possible from 5pm Friday until 5pm Saturday. A social event to follow on Saturday evening. While not primarily a fundraising event, there will be raffles and donations accepted.
TNTs. The days dwindle down to a precious few. It was agreed to try to do dispersed leaf blowing on as many trails as possible.
Accomplishments. Chris handed out a summary of our 2017 trail work accomplishments, based on our strategic plan developed last winter. He noted that it is a five year plan. Our trail system has expanded and is in very good shape. Total hours of work needs to be determined, but it is substantial.
Sappi “Community Ideas that Matter” grant. Chris will be pursuing this grant opportunity for the Coburn Woods trail system in Skowhegan. Seeking $2500. The Trustees of the Somerset Woods Land Trust have agreed to match the grant.
In general, Chris would like to pursue a strategy of applying for micro-grants from local organizations.
Trail Maps. We have sold out of our 250 printing. Since many of the trail systems have since been expanded, we need to make a new addition. Discussed the need for better trail naming, and signage on the ground. Chris will work with Jean-Luc Theriault on revised GPS. Also will be seeking new sponsors for new additions such as Coburn Woods.
Next meeting will be October 10 at 6:30 at Augusta City Hall.